Quote templates for landscaping
Professional quotes for garden maintenance, landscaping projects, and grounds clearance.
What to include in a landscaping quote
Landscaping has two distinct markets with very different proposals: recurring maintenance of residential and commercial gardens, and creation or redesign projects. Each requires a different type of proposal.
For recurring maintenance, define clearly: frequency (weekly, fortnightly, monthly), tasks included per visit (grass cutting, hedge trimming, leaf clearance, weed control, watering if applicable), and tasks not included (new planting, pest and disease treatment, construction work). State the number of hours per visit and the number of operatives.
For creation or redesign projects, break down by phase: site survey and clearance, design and plant selection, groundworks (levelling, irrigation systems), planting and finishing. A garden project from scratch may involve subcontracting for irrigation or hard landscaping, which should be identified in the quote.
For grass cutting and one-off clearances, pricing is typically per m² or per hour depending on the equipment required. State whether transport and disposal of green waste are included.
Example quote for residential garden maintenance
Typical job: monthly maintenance of a residential garden with 400 m² of green space.
- Monthly maintenance visit (1 full day, 2 operatives):
- - Grass cutting with petrol mower, 250 m² of lawn
- - Pruning and trimming of hedges (3 perimeter hedges)
- - Leaf and debris clearance
- - Spot weed control
- - Green waste transport and disposal included
- Price per monthly visit: €180
- Annual contract (12 visits): €2,160 (quarterly payment of €540)
- Annual contract discount: 5% = €2,052 per year
Additional work with separate pricing: • Large tree pruning: quoted separately • Pest and disease treatments: product cost + labour • New planting: quoted separately based on plants chosen • Irrigation system repairs: €35/hour labour
How to price landscaping projects
Landscaping projects have a wide price range because they involve design choices the client does not anticipate. A 100 m² garden can cost €2,000 or €15,000 depending on materials, plants, and structures.
Typical cost breakdown for a medium residential garden:
- Design and consultation (survey, drawings, plant selection): €200 to €600
- Groundworks (levelling, drainage, topsoil): €8 to €18/m²
- Automatic irrigation system: €15 to €30/m²
- Planting (species dependent): €20 to €80 per shrub, €5 to €15 per groundcover
- Turf or seeded lawn: €4 to €12/m² installed
- Hard landscaping (paths, patio): €25 to €60/m² depending on material
For the client, the most important thing is understanding what is included in the base price and what varies with their choices. Present a tiered proposal: standard garden (common species, seeded lawn) and premium garden (curated species, automatic irrigation, natural stone paving).
Tips for winning more landscaping jobs
Seasonal visibility is the biggest challenge in landscaping. Spring and early summer are peak seasons. Build a contact list from previous clients and reach out in early spring with a seasonal tune-up proposal. Most garden owners do not think to call ahead of time but appreciate the prompt.
To convert one-off clients into maintenance contracts, always present the annual contract after the first job. "I can handle the monthly maintenance for €150/month, so you never have to think about the garden" is the proposal that turns a sporadic client into predictable monthly income.
Before and after photos are fundamental in this sector. Share results on Instagram or WhatsApp. Well-maintained gardens are shared by proud owners. The best landscaping marketing is visual.
Frequently asked questions
How do I quote a first visit when I have not seen the garden?
Do a quick assessment visit (15 to 20 minutes) before sending any proposal. For clearance and maintenance jobs, an in-person visit prevents surprises for both parties. If the client insists on a remote estimate from photos, give an indicative price range and state clearly that it is subject to on-site confirmation.
Should green waste removal be included in the maintenance price?
For regular maintenance, including removal simplifies the relationship and matches most clients' expectations. For large one-off clearances with significant volumes, you can charge separately per van load or skip. Be explicit: "green waste transport and disposal included up to X kg per visit."
How do I protect the quote against unforeseen costs on new garden projects?
Always include a 10% to 15% contingency in the total project price and explain to the client that this covers situations such as contaminated soil, subsurface rock, or planting adjustments. Present it as part of honest project pricing, not as a surprise. Serious clients understand and appreciate the transparency.