How to write quotes that clients accept faster
The difference between an accepted quote and an ignored one is often not the price. It is the presentation and speed.
Speed is the number one factor
The professional who responds first with a polished quote wins the job most of the time. When a client requests quotes from three tradespeople, the first one to come back with something professional has a massive advantage.
With Prummo, you can create a quote by voice on the way between jobs. 1 minute and it is sent.
Be transparent with your pricing
Itemise materials, quantities, and labour separately. The client wants to see exactly what they are paying for. A quote that simply says "Electrical work: €2,500" raises suspicion.
A quote that lists every material, quantity, and unit price conveys professionalism and justifies the total value.
Offer payment options
Many jobs never get approved because of the lump-sum amount. When you offer installments (for example, 3x €833 instead of €2,500), you remove the main barrier.
With Prummo and Klarna, installments appear automatically. You receive the full total immediately.
Presentation makes the difference
A well-presented quote, with your branding and organised details, conveys professionalism. Clients feel confident approving work when the quote looks professional.
Avoid handwritten quotes or quotes on scraps of paper. A digital page with a professional appearance is the first impression the client has of your work.
Frequently asked questions
What is the best time to send a quote?
As soon as possible. Ideally within the first 30 minutes after the site visit or initial client contact. Every hour that passes, the acceptance rate drops.
Should I offer a discount for immediate payment?
Not necessarily. If you offer installments, the client already has payment flexibility. Discounts for immediate payment can undervalue your work.
How should I follow up on a sent quote?
With Prummo, you can see whether the client has opened the quote. If they have not responded in 2-3 days, send a WhatsApp message asking if they have any questions.