What is a quote app and how does it work
Still writing quotes on paper or in Excel? See how a quote app changes the way you present prices, close jobs, and get paid.
What a quote app is
A quote app is a tool that lets you create, send, and manage professional quotes directly on your phone or computer. Instead of writing prices on a sheet of paper, opening Excel, or sending loose figures in a text message, you have a platform that organises everything: materials, labour, quantities, unit prices, and totals.
For service professionals such as electricians, plumbers, and painters, a quote app solves a specific problem: the time wasted between visiting a job and sending the quote to the client. The longer you wait, the lower the chance of closing the job.
The idea is simple: instead of getting home after a long day and sitting down to write quotes, you do it all on your phone between jobs. The client receives a professional document with your branding, itemised materials, and payment options.
This is not a disguised spreadsheet. A good quote app includes features Excel will never have: sending via WhatsApp with a link, notifications when the client opens the quote, online acceptance, and integrated payment.
How it works in practice
The flow is straightforward. Open the app on your phone, create a new quote, and fill in the details: client, materials, quantities, and prices. Some apps require you to type everything manually. Others, like Prummo, let you dictate by voice. Say "12 metres of 2.5mm cable at 3.80 per metre" and the AI organises it into a quote line with description, quantity, unit price, and total.
After creating the quote, you send it to the client. In traditional apps, this means generating a PDF and attaching it to an email. In Prummo, tap "Send via WhatsApp" and the client receives a link that opens on a professional page. No PDFs, no downloads, no installations.
The client opens the link, sees the complete quote with all the details, and can accept directly. If the app has integrated payment, the client can pay right then, by card or in installments. You get a notification when the quote is accepted.
The entire process, from dictating the quote to the client receiving it on WhatsApp, takes about 1 minute. Compare that with the 30 to 45 minutes you usually spend in Excel at the end of the day.
What changes compared to paper and Excel
The most obvious difference is time. A quote that takes half an hour in Excel is ready in 1 minute by voice. But there are other differences that have a bigger impact on your business.
First, response speed. The first professional to send a polished quote has a huge advantage. If the client requested quotes from 3 people, whoever responds first with something well-presented wins most of the time. With an app, you can send the quote while still on site or on the way to the next job.
Second, presentation. A paper quote or a text message looks amateurish. A professional page with your branding, itemised materials, and clear pricing conveys confidence. The client feels they are hiring someone organised.
Third, payment. With paper and Excel, the client approves by message and then has to arrange payment separately. With an app like Prummo, the client accepts and pays in the same moment. And if you offer installments, jobs that used to stall get approved.
Fourth, tracking. You know when the client opened the quote, whether they accepted it, or if it is still pending. No more chasing phone calls asking "have you seen the quote?".
Why Prummo is different
Most quote apps were designed for office-based businesses. Long forms, dashboards with 50 options, monthly plans at 20 or 30 euros. They do not make sense for someone who works on site all day and needs to send a quick quote between jobs.
Prummo was built from scratch for service professionals. It works by voice: dictate in your language and the AI organises everything automatically. No installation needed; it runs directly in your phone's browser. And it costs 0 euros per month, forever.
Sending is via WhatsApp, where your clients already are. The client receives a link, opens it, and sees a professional page with your branding. They can accept, pay by card, or split into 3 interest-free installments with Klarna. You receive the full amount immediately; the installments are Klarna's concern, not yours.
Standard payment processing fees apply when the client pays online (Stripe/Klarna). Prummo earns from optional paid plans, not from your payments. You receive the quoted amount, always.
If you have ever lost a job because you took too long to send the quote, or because the client found your proposal unprofessional, Prummo fixes that in 1 minute.
Frequently asked questions
Do I need to install an app?
No. Prummo works in your phone's browser, like a website. Just open it and start using it. The client does not need to install anything either to view and accept the quote.
Does a quote app replace my accountant?
No. The app handles quote creation, sending, and payment collection. Accounting, invoicing, and tax continue to be handled by your accountant. But having quotes organised digitally makes that work easier.
What if I am not good with technology?
If you can talk, you can use Prummo. Press a button, say what the job involves, and the quote is ready. No configuration needed, no menus to learn. In 2 minutes you will be sending your first quote.