Quote templates for catering
Practical catering quote examples with menus, per-guest pricing, and detailed services.
Wedding buffet quote
Weddings are the highest-value catering jobs. Example for 100 guests:
- Reception cocktail (6 varieties of hot and cold canapes), 100 guests at €10/person
- Full buffet dinner:
- - Cold starter (regional cheese and charcuterie board), 100 guests at €6/person
- - Fish course (cod au gratin or grilled sea bass), 100 guests at €12/person
- - Meat course (roast veal or suckling pig), 100 guests at €14/person
- - Side dishes (rice, potatoes, vegetables), included
- - Dessert (assorted dessert table), 100 guests at €5/person
- Drinks (red and white wine, water, soft drinks, juices), 100 guests at €12/person
- 3-tier wedding cake, 1 unit at €380
- Table and kitchen service, 10 staff x 7 hrs at €15/hr
- Crockery, cutlery, and glassware hire, 100 sets at €4 each
Food total: €5,900 | Service: €1,050 | Hire: €400 | Cake: €380 | Total: €7,730
With Prummo, dictate: "wedding 100 guests, cocktail at 10 euros per person, full buffet with fish at 12, meat at 14, dessert at 5, drinks at 12..." and the quote is organised.
Corporate event quote
Corporate events are recurring jobs with good margins. Example for a coffee break + lunch for 50 people:
- Morning coffee break (coffee, tea, juices, croissants, mini pastries), 50 people at €8/person
- Executive buffet lunch:
- - Assorted salads (3 types), 50 people at €4/person
- - Main course (2 options: meat and fish), 50 people at €15/person
- - Dessert (fruit and dessert of the day), 50 people at €3/person
- Drinks (water, soft drinks, coffee), 50 people at €5/person
- Afternoon coffee break (coffee, tea, dry cakes), 50 people at €6/person
- Table and kitchen service, 4 staff x 8 hrs at €14/hr
- Transport and setup, 1 service at €150
Food total: €2,050 | Service: €448 | Transport: €150 | Total: €2,648
Companies pay on time and repeat events. A professional quote opens the door to regular contracts.
Birthday party quote
Smaller parties that fill the calendar:
- Party menu (mixed finger food: pastries, croquettes, mini pizzas), 30 guests at €12/person
- Drinks (water, soft drinks, natural juices), 30 guests at €4/person
- Dessert table (birthday cake + 4 varieties of sweets), 30 guests at €6/person
- Table and kitchen service, 2 staff x 5 hrs at €14/hr
- Transport, 1 service at €60
Total: €860
For parties of €500 to €1,000, a professional quote sets you apart from someone who sends a price by text. The client feels confident when they see everything itemised.
Tips for catering quotes
Always quote per person. It is the language the client understands. "10 euros per person for cocktail" is clear. "1,000 euros for cocktail" forces the client to do the maths.
Separate food, drinks, service, and logistics. Each has different margins and the client may want to adjust (e.g., reduce drinks, increase dessert).
For weddings, include a "menu tasting" line (100-150 euros for 2 people). It is common practice and shows professionalism. You can deduct it from the total if they confirm.
For events above €2,000, installments make sense. A wedding at €7,000 split into 3 payments of €2,333 helps the couple confirm sooner. You receive the total immediately with Prummo.
Frequently asked questions
Should I charge for a menu tasting?
Yes, especially for weddings. A tasting for 2 people at 100-150 euros is standard practice. You can deduct it from the final amount if the client confirms the service.
How to handle last-minute changes in guest numbers?
Define a margin in the quote (e.g., "final number confirmed 7 days before the event") and indicate the cost per additional person. This protects you from surprises.
Should I include equipment hire in the quote?
Always. Crockery, cutlery, glasses, and linens are real costs. If you own the equipment, charge a usage fee. If you subcontract, pass the cost to the client as a separate line.