Free Electrician Quote Template: Ready-to-Use Template + Faster Alternative
Everything you need to send a professional quote before your competitor even responds
Why a free electrician quote template makes a real difference to your revenue
The client sent "how much to replace the consumer unit?" on WhatsApp at 7am. You were in the middle of an installation, replied at 6pm with a voice note saying "around £900 plus materials". He'd already hired someone else at 2pm. That someone else sent a PDF with a logo, a breakdown of services, a timeline, and payment terms. You didn't lose the job because you charged more. You lost it because you seemed less reliable.
This happens every day in London, Manchester, Birmingham. Most clients decide within 2 hours of receiving the first quote that looks professional. A well-made free electrician quote template isn't bureaucracy. It's a sales tool.
The electrician who gets there first with an organised document closes more jobs, negotiates fewer discounts, and hears less "I'll think about it and get back to you". That's not theory. It's what happens when you stop sending voice notes and start sending PDFs.
What every free electrician quote template needs to include
A quote without the right fields becomes a piece of paper with no legal weight and no persuasive power. Here are the elements you can't leave out:
Service provider details: full name or business name, company registration number (if limited company) or National Insurance number, phone number, and address. Clients want to know who they're hiring.
Client and job site details: name, address where the work will be carried out. Simple, but 40% of informal quotes don't include this.
Detailed description of work: don't write "electrical installation". Write "installation of 4 x 20A sockets in kitchen, replacement of consumer unit with 12-way board, 15m of concealed conduit run". The more specific you are, the fewer disputes when it's time to invoice.
Breakdown of materials: list what's included in the price and what the client supplies. This avoids the classic "I thought the cabling was included" conversation.
Total price with labour and materials shown separately: many clients want to understand where their money is going. Separating materials (£380) from labour (£520) helps justify a total price of £900.
Quote validity period: give it 7 or 15 days. Electrical materials go up in price, and you can't be locked into a price you quoted two months ago.
Payment terms and deposit: be clear about whether you accept bank transfer, if you require a 30% deposit, and when the final payment is due. This professionalises your service and filters out clients who want to pay only once everything's finished.
Free electrician quote template to copy right now
Below is a functional template you can save in Notepad, Google Docs, or use as a base to build your own. Adjust the figures and descriptions for each job.
ELECTRICAL SERVICES QUOTE
No. 0047 | Date: 02/03/2026 | Valid for: 15 days
SERVICE PROVIDER
John Alves Electrical | Company No. 12345678
07987 654 321 | johnalves.electrician@gmail.com
CLIENT
Name: Maria Costa
Job address: 84 Flower Street, Flat 4. London, E1 6RF
SERVICES AND MATERIALS
1. Consumer unit upgrade (8 to 12-way board). £280.00
2. Installation of 3 x 20A sockets (kitchen). £210.00
3. 12m concealed corrugated conduit run. £130.00
4. Total labour. £480.00
Materials subtotal: £620.00
Labour: £480.00
TOTAL: £1,100.00
Materials supplied by the contractor. Client to provide access to the property and mains power for testing.
Payment: 30% deposit by bank transfer at the start of the job. 70% on completion.
Bank details: Sort code 12-34-56 | Account 12345678
Estimated completion time: 1 working day.
Kind regards,
John Alves
This structure works because it's clear, it shows professionalism without needing expensive headed paper, and it sets out payment terms upfront. The quote number (No. 0047) might seem like a small detail, but it signals that you run an organised business.
If you want to send this quote via WhatsApp in a professional way, use this message alongside the PDF:
Hi Maria! Please find attached the quote for the electrical work we discussed. The document is a PDF with all the details. Feel free to message me here if you have any questions. Once you're happy to go ahead, just let me know and we'll get a start date booked in. Thanks for considering me!
How to generate a free electrician quote in 60 seconds from your phone
Setting up a spreadsheet in Excel works, but it's slow. You're at the end of the day, hands dirty, the client wants an answer, and you still need to open a laptop, find the file, fill in every line, save as PDF, and send it on WhatsApp. In practice, that doesn't happen on the spot. So you leave it for later, and the client moves on.
Prummo was built to solve exactly that. You speak into your phone like a WhatsApp voice note: "install three 20-amp sockets in the kitchen, two hundred and ten pounds, plus consumer unit upgrade, eight hundred pounds, total one thousand and ten". In under 60 seconds the app generates a branded PDF and sends it straight to the client via WhatsApp. The client can pay immediately by bank transfer. No subscription, no contract. Prummo has no monthly fee for manual quotes. Optional paid plans unlock AI voice, branded PDFs, and analytics.
If you still want to use a spreadsheet, use the template above. But if you want to stop losing jobs to whoever replies fastest, try Prummo for free at [prummo.app](https://prummo.app). No card required, no complicated sign-up.
Frequently asked questions
Does a free electrician quote template have legal standing?
A signed quote (even digitally) can serve as a pre-contract document in the UK, but it doesn't replace a formal contract for larger jobs. For work above £2,000, it's worth having a simple written contract alongside the quote. For most smaller residential jobs, a quote accepted by the client over WhatsApp already creates an informal obligation that is generally recognised in law.
Should I include VAT on the quote?
If you're VAT-registered, you must show VAT separately on all quotes and invoices. If you're not registered (typically if your turnover is below the £90,000 threshold), you don't charge VAT and should make that clear on the quote. Stating "VAT not applicable, below registration threshold" adds transparency. For commercial clients and letting agents, always check whether they expect a VAT-registered contractor.
How long should a quote be valid for?
7 to 15 days is standard for residential work. Electrical materials, especially cables and consumer units, are subject to frequent price changes, so locking in a price for 30 days rarely makes sense. If the client takes longer than the validity period to respond, simply send an updated version.
Should I quote materials and labour separately or as one price?
Separating materials from labour helps the client understand the price and reduces objections. When you show that £480 of a £1,100 quote is materials with a receipt, the perceived value of your labour shifts. If you prefer an all-in price for simplicity, at least include a line confirming that the total includes materials.
Can I use an Excel spreadsheet as a free electrician quote template?
Absolutely, and plenty of people do. The problem is that spreadsheets are awkward to edit quickly on a phone, saving as PDF takes extra steps, and sending it on WhatsApp with clean formatting requires a few more clicks. For jobs you price on-site or straight after a quick visit, a spreadsheet that lives on your home computer already means you're missing the ideal moment to send.
Does Prummo charge a monthly fee to generate quotes?
No. Prummo has a free plan to create and send quotes. Standard payment processing fees apply when the client pays online (Stripe/Klarna). Prummo earns from optional paid plans, not from your payments. If the client pays you directly by bank transfer or cash, there is no charge at all.