Quote templates for heating and AC technicians
Practical heat pump, boiler, and air conditioning quote examples for the Irish market.
Air-to-water heat pump installation quote
Heat pumps are the fastest-growing job in Irish heating, driven by the SEAI grant scheme and the ban on gas and oil boilers in new builds. Example for an 8kW air-to-water system on a 3-bed semi:
- Air-to-water heat pump unit, 8kW, 1 unit at €5,800
- Hot water cylinder (unvented, heat pump compatible), 210L, 1 unit at €780
- Heat pump controller and room stat, 1 unit at €220
- 28mm insulated pipework (unit to hot press), 8m at €14/m
- Electrical supply and isolator for outdoor unit, 1 service at €280
- Concrete base/bracket for outdoor unit, 1 unit at €150
- Radiator upsizing (2 rooms, if required), 2 units at €165 each
- Commissioning, system flush, and handover, 1 service at €180
- Labour, 4 days at €400/day
Equipment and materials total: €7,745 | Labour: €1,600 | Total excl. VAT: €9,345
Note: many Irish homeowners will offset this against the SEAI heat pump grant scheme. State clearly on the quote that the price is before any grant, since applying for it is the homeowner's responsibility unless you're managing it for them as a registered contractor.
With Prummo, dictate: "8kW air-to-water heat pump at 5,800 euros, unvented cylinder 210 litres at 780, controller at 220..." and the quote builds itself.
Gas boiler and central heating replacement quote
Gas and oil boilers are still the majority of the existing housing stock, and replacements remain steady work. Example for a 3-bed house swapping an old boiler:
- Gas condensing combi boiler, 30kW, 1 unit at €1,450
- Removal and disposal of old boiler, 1 service at €90
- Filling loop, magnetic filter, and condensate kit, 1 set at €165
- 22mm copper pipe, 4m at €4.50/m
- Programmable room thermostat, 1 unit at €85
- Thermostatic radiator valves, 6 units at €24 each
- Power flush of existing system, 1 service at €320
- Flue kit and terminal, 1 set at €95
- Labour, 2 days at €400/day
- Commissioning and boiler registration, 1 service at €70
Equipment and materials total: €2,339 | Labour: €800 | Total excl. VAT: €3,139
Servicing, repair, and AC installation quote
Servicing and repairs are the recurring work that keeps the diary full:
- Annual boiler service, 1 service at €90
- AC/split unit service (filter clean, gas check), 1 service at €80
- Call-out and fault diagnosis, 1 service at €65
- Pump replacement (circulating pump), 1 unit at €160 + 1 hr at €55/hr
- Wall-mounted split AC unit installation (2.5kW, single room), 1 unit at €1,350 supplied and fitted
A boiler service at €90 is often the job that keeps you on the client's phone for the next 10 years. Send a proper quote and a reminder text every autumn, not just a verbal price on the doorstep.
Tips for heating and AC quotes in Ireland
Always separate equipment, installation materials, and labour. A €9,000 heat pump quote with no breakdown looks like a made-up number; a broken-down quote looks like a plan.
State the equipment brand and model exactly. Homeowners researching heat pumps for a grant application will want the specific model for their SEAI paperwork.
For heat pump and boiler jobs above €3,000, propose a staged payment: deposit by bank transfer before ordering equipment, balance on completion. Put your IBAN clearly on the quote so the client can pay straight from their banking app.
Demand for heat pumps spikes around SEAI grant announcements and ahead of winter. Whoever gets a clear, professional quote back first usually wins the job, so dictate it on-site with Prummo and send it before you've left the driveway.
Frequently asked questions
Should I mention the SEAI grant in my quote?
State clearly that your price is before any grant, and that applying for the SEAI heat pump grant is the homeowner's responsibility unless you're managing it for them as a registered SEAI contractor. Never quote a "grant-adjusted" price unless you're certain the client qualifies and the grant is confirmed.
Do I need to be RGII registered to quote gas boiler work?
Yes. Any work on a gas boiler, gas pipework, or gas appliance must be carried out and notified by an RGII-registered gas installer. Include your RGII number on the quote. It builds trust and is required for the boiler registration paperwork.
How do I quote when I don't know the pipe run length until I'm on site?
Give an estimate with a 15-20% margin and add a note: "pipework estimate subject to confirmation on installation day." Most Irish customers are used to this on heating jobs, and it protects you from underquoting a job with an awkward hot press or attic run.