How to write quotes that clients accept faster
The gap between an accepted quote and an ignored one usually isn't the price. It's the presentation and the speed.
Speed is the number one factor
The tradesperson who gets back first with a proper quote wins the job most of the time. When a client's asked three different people for a price, whoever replies first with something well put together has a serious head start.
With Prummo, you can build a quote by voice on the drive between jobs. A minute later, it's sent, before the other two lads have even called back.
Be upfront with your pricing
Itemise materials, quantities, and labour separately. The client wants to see exactly what they're paying for. A quote that just says "Electrical work: €2,500" raises an eyebrow.
A quote that lists every material, its quantity, and the unit price reads as professional, and it justifies the total without you having to explain yourself.
Make the payment straightforward
Plenty of jobs stall not because the price is wrong, but because the client's put off by paying one big lump sum. Being upfront about how payment works removes that friction.
Set out a clear structure on bigger jobs: a deposit to book the work, then the balance by bank transfer once it's finished, or split into stages for a longer job ("€500 to start, €500 midway, €500 on completion"). Put the bank details (IBAN) on the quote itself so there's no back-and-forth once the job's done, and cash is always an option for smaller jobs. A client who knows exactly how and when they're paying is far more likely to say yes on the spot.
Presentation makes the difference
A well-presented quote, with your name or logo on it and everything laid out clearly, signals professionalism. Clients feel more comfortable saying yes when the quote looks the part.
Steer clear of handwritten quotes or numbers scribbled on the back of an invoice book. A tidy digital page is often the client's first real impression of your work, before you've even lifted a tool.
Frequently asked questions
What's the best time to send a quote?
As soon as you can. Ideally within 30 minutes of the site visit or the first call. The longer it takes, the more the acceptance rate drops off.
Should I knock a bit off for cash or upfront payment?
Not necessarily. If your payment terms are already clear and reasonable, a discount for paying upfront can undersell the value of your work.
How should I follow up on a quote that's gone quiet?
With Prummo, you can see whether the client has opened the quote. If there's been no reply after 2 to 3 days, drop a WhatsApp message asking if they've any questions.